Multi-Use Recreation Facility
The Town of White City has been experiencing significant population growth over the past number of years. White City continues to be the fastest growing community in Saskatchewan, and with this comes a need to provide additional amenities and services to the community. Previous community surveys have indicated a lack of indoor recreation opportunities. There is a community desire to see additional facilities developed to support recreation and sports in the area. In response to this community need, the Town of White City has been exploring opportunities to develop a multi-use recreation facility in the Town.
White City Town Council is committed to the planning and progression of the Multi-Use Recreation Facility in a fiscally responsible and timely manner to meet the needs and desires of our community. We are proceeding in a cautious and thoughtful manner, being aware of the risks while balancing the needs of the community with the realistic fiscal capacity of the Town.
Although right now we have to distance ourselves from one another – since 2018 the town has been public in planning for the future, for a facility that will bring us together.
Recently the Town has contracted aodbt architecture + design, renowned for their work on other Saskatchewan recreation facilities, and Nustadia Recreation Inc. for completion of pre-design, schematic design options and operations consulting for the Multi-Use Recreation Facility as part of the Master Construction Planning Phase. This phase of the Multi-Use Recreation Facility will provide council with schematic drawings and pre-design work of the facility and an indication of financial support for the facility and whether it will be feasible to proceed to Stage 3 – Design Development.
In addition to the Master Construction Planning Phase the Town has been exploring grant opportunities to take advantage of Provincial and Federal Funding, such as the Investing in Canada Infrastructure Program, to maximize potential funding sources.
The Town’s philosophy is that feedback from community stakeholders and residents is vital as we continue to work on this project. We are committed to consulting with the community as a whole and providing updates for residents as soon as information becomes available. This Summer, we will be conducting as series of focus groups for review of pre-design concepts with key user groups, such as those utilizing the ice arenas, fieldhouse, gymnasium, aquatics, and multipurpose areas among others.
Previously the town engaged the community, community groups, recreation clubs, and sports associations in the development of the vision for the facility. After determining that this facility could operate as a self-sustaining entity, without annual tax input to keep it running, the Town proceeded with further due diligence. We commissioned a business case study and a fundraising feasibility review to determine if the building was viable from a construction standpoint and how construction could be phased to have as little impact on tax dollars as possible. Based on the information received, council is advancing to the design and fundraising phases.
We anticipate the Master Construction Planning Phase of the project will be completed October 2020 and will provide residents with much anticipated information on the progress of the facility and how the Town will proceed. Completing the Master Construction Phase will provide a clear picture of the facility and will take us one step closer to securing a much-needed high school located in our community by providing an attractive, well-planned opportunity for the provincial government.
Stage 2 - Master Construction Planning
On March 23, 2020 White City Town Council awarded the contract for Architectural and Engineering Services for the Schematic Design Phase of the Multi-Use Recreation Facility to aodbt architecture + design.
The schematic design phase includes:
- The procurement of:
- project management team;
- design team;
- requirements team;
- geotechnical consultant;
- commissioning consultant;
- third party cost estimator;
- finance and commercial advisor; and
- fundraising consultant.
- To execute the following work:
- requirements traceability;
- fundraising campaign planning and execution for phase 1 of the project;
- development of owner’s project requirements (OPR) for commissioning;
- geotechnical investigation;
- cost estimation; and
- the schematic design of the entire facility (phases 1, 2 and 3).
- For the delivery of:
- geotechnical investigation report;
- owner’s project requirements (OPR) for commissioning;
- schematic design of the entire facility (phases 1, 2 and 3);
- requirement tracing documentation;
- cost estimates;
- fundraising campaign;
- detailed stage plan for design and construction phase; and
- business assurance, including finance readiness.
At the end of Phase 1, Stage 2, Council will be provided with a schematic drawing of the entire Multi-Use Recreational Facility and will have an indication of financial support for the facility and whether it will be feasible to proceed to Stage 3 – Design Development.
Stage 1 - Business Case and Fundraising Feasibility
In 2019, the Town engaged two firms to complete the Multi-Use Recreation Facility Business Case and Fundraising Feasiblity Study. The Business Case, completed by KPMG, objectives were to:
- Elaborate on the financial operating model that was developed in the feasibility study.
- Provide options for the organizational design and governance model.
- Confirm what strategic partnerships may exist.
- Analyze what options exist for delivering the construction project. Options included, traditional design/bid/build, design/build, construction management, design/build/operate, among other options.
- Refine the net present value financial model developed in the feasibility study.
- Work with sponsorship and fundraising consultants that will be procured directly by the town and surrounding area.
- Develop an economic impact analysis to confirm the potential economic impact on the town and surrounding area.
- Fully develop a business case that will be presented to Council for a decision to proceed with a project and, if so, under what delivery model.
- Ensure ongoing business case and business assurance during construction and management of the project.
Stage 0 - Feasibility Study
In October 2018, the Town of White City engaged Midgard Project Management and aodbt architecture + interior design to complete a Feasibility Study to determine the viability of a variety of indoor recreation components to be consolidated into one facility.
The feasibility study process included:
- Information Gathering – Review of growth projections, community surveys, and stakeholder interviews to identify needs;
- Design Charette – Collaborative design session to identify priorities and community desire from key stakeholder groups;
- Conceptual Facility Design – Facility design and area allocation based on Town of White City (town) goals and stakeholder feedback;
- Capital Costing Analysis – Class D cost opinion development for each facility component;
- Operational Costing Analysis – Analysis of potential revenues, expenditures, and cost recovery related to each facility component. Projections are based on conservative estimates for rental revenue and rental hours to be utilized. aodbt conducted an analysis of similar facilities in other communities and researched the City of Regina rates as well as neighboring communities; and
- Reporting – Report findings and recommendations to move forward into the next phases of development.