Multi-Use Recreation Centre
The Town of White City has been experiencing significant population growth over the past number of years. White City continues to be the fastest growing community in Saskatchewan, and with this comes a need to provide additional amenities and services to the community. Previous community surveys have indicated a lack of indoor recreation opportunities. There is a community desire to see additional facilities developed to support recreation and sports in the area. In response to this community need, the Town of White City has been exploring opportunities to develop a multi-use recreation centre in the Town.
White City Town Council is committed to the planning and progression of the Multi-Use Recreation Centre in a fiscally responsible and timely manner to meet the needs and desires of our community. We are proceeding in a cautious and thoughtful manner, being aware of the risks while balancing the needs of the community with the realistic fiscal capacity of the Town.
Although right now we have to distance ourselves from one another – since 2018 the town has been public in planning for the future, for a facility that will bring us together.
The Town’s philosophy is that feedback from community stakeholders and residents is vital as we continue to work on this project. We are committed to consulting with the community as a whole and providing updates for residents as soon as information becomes available. This Summer, we will be conducting as series of focus groups for review of pre-design concepts with key user groups, such as those utilizing the ice arenas, fieldhouse, gymnasium, aquatics, and multipurpose areas among others.
Previously the Town engaged the community, community groups, recreation clubs, and sports associations in the development of the vision for the Multi-Use Recreation Centre. After determining that this facility could operate as a self-sustaining entity, without annual tax input to keep it running, the Town proceeded with further due diligence. We commissioned a business case study and a fundraising feasibility review to determine if the building was viable from a construction standpoint and how construction could be phased to have as little impact on tax dollars as possible. Based on the information received, council is advancing to the design and fundraising phases.
With the Master Construction Planning Phase of the project being completed in October 2020 the Town is now moving forward with a public engagement process which will provide residents with much anticipated information on the progress of the Centre and how the Town will proceed. With a clear picture of the Multi-Use Recreation Centre we are now one step closer to securing a much-needed high school located in our community by providing an attractive, well-planned opportunity for the provincial government.
Stage 3 - Public Engagement and Design Development
Stage 3 includes Public Engagement and Design Development.
Public Engagement, or public participation, can be any process that involves the public in problem solving or decision making and uses public input to make sustainable decisions. Public Engagement is a unique process, separate from communications or a communications strategy, that consists of a series of activities and actions over the lifespan of a project both to inform the public and gain input from them. The International Association of Public Participation (IAP2) has developed a method and model of public participation to be used when planning and conducting public engagement. Administration will work with to apply the IAP2 method to the Multi-Use Recreation Centre project to gather input and engage the public by:
informing the citizens about the work that council has undertaken to explore a Multi-Use Recreation Centre with a high school to determine how such a Centre could meet the needs of the community;
consulting with the citizens about the scope of the project, how it will meet the needs of user groups, the estimated cost of the current concept plan and funding required to begin construction of the Centre; and
engaging citizens to collectively determine next steps for the community.
Council has committed to sharing the details of the Centre and engaging the public before proceeding with the design development portion of Stage 3.
Design Development (Stage 3) collects the results from the schematic design stage and advances the design one step further. This stage involves finalizing the design and specifying such items as materials, window and door locations and general structural details. Design development yields a more detailed site plan as well as floor plans, elevations and section drawings with full dimensions, and further refines cost estimates.
Stage 2 - Master Construction Planning
On March 23, 2020 White City Town Council awarded the contract for Architectural and Engineering Services for the Schematic Design Phase of the Multi-Use Recreation Centre to aodbt architecture + design.
The schematic design phase includes:
- The procurement of:
- project management team;
- design team;
- requirements team;
- geotechnical consultant;
- commissioning consultant;
- third party cost estimator;
- finance and commercial advisor; and
- fundraising consultant.
- To execute the following work:
- requirements traceability;
- fundraising campaign planning and execution for phase 1 of the project;
- development of owner’s project requirements (OPR) for commissioning;
- geotechnical investigation;
- cost estimation; and
- the schematic design of the entire Centre (phases 1, 2 and 3).
- For the delivery of:
- geotechnical investigation report;
- owner’s project requirements (OPR) for commissioning;
- schematic design of the entire Centre (phases 1, 2 and 3);
- requirement tracing documentation;
- cost estimates;
- fundraising campaign;
- detailed stage plan for design and construction phase; and
- business assurance, including finance readiness.
At the end of Phase 1, Stage 2, Council will be provided with a schematic drawing of the entire Multi-Use Recreational Centre and will have an indication of financial support for the Centre and whether it will be feasible to proceed to Stage 3 – Design Development.
Stage 1 - Business Case and Fundraising Feasibility
In 2019, the Town engaged two firms to complete the Multi-Use Recreation Centre Business Case and Fundraising Feasiblity Study. The Business Case, completed by KPMG, objectives were to:
- Elaborate on the financial operating model that was developed in the feasibility study.
- Provide options for the organizational design and governance model.
- Confirm what strategic partnerships may exist.
- Analyze what options exist for delivering the construction project. Options included, traditional design/bid/build, design/build, construction management, design/build/operate, among other options.
- Refine the net present value financial model developed in the feasibility study.
- Work with sponsorship and fundraising consultants that will be procured directly by the town and surrounding area.
- Develop an economic impact analysis to confirm the potential economic impact on the town and surrounding area.
- Fully develop a business case that will be presented to Council for a decision to proceed with a project and, if so, under what delivery model.
- Ensure ongoing business case and business assurance during construction and management of the project.
Stage 0 - Feasibility Study
In October 2018, the Town of White City engaged Midgard Project Management and aodbt architecture + interior design to complete a Feasibility Study to determine the viability of a variety of indoor recreation components to be consolidated into one Centre.
The feasibility study process included:
- Information Gathering – Review of growth projections, community surveys, and stakeholder interviews to identify needs;
- Design Charette – Collaborative design session to identify priorities and community desire from key stakeholder groups;
- Conceptual Centre Design – Centre design and area allocation based on Town of White City (town) goals and stakeholder feedback;
- Capital Costing Analysis – Class D cost opinion development for each Centre component;
- Operational Costing Analysis – Analysis of potential revenues, expenditures, and cost recovery related to each Centre component. Projections are based on conservative estimates for rental revenue and rental hours to be utilized. aodbt conducted an analysis of similar facilities in other communities and researched the City of Regina rates as well as neighboring communities; and
- Reporting – Report findings and recommendations to move forward into the next phases of development.
Reports to Council
November 2, 2020 - Multi-Use Recreational Parcel Land Agreement
November 2, 2020 - Multi-Use Recreation Centre Public Participation Strategy
October 19, 2020 - Multi-Use Recreation Centre Stage 3
October 3, 2020 - Stage 2 Reports and Documents Presented to Council
August 10, 2020 - Multi-Use Recreation Centre Progress Report
July 27, 2020 - Multi-Use Recreation Centre Research
May 4, 2020 - Multi-Use Recreation Centre Schematic Design Contract
March 23, 2019 – aodbt awarded Feasibility Study Contract
October 7, 2019 – Council accepts Business Case and Fundraising Feasibility Study
September 23, 2019 – Business Case and Fundraising Feasibility Presentations