About this Project
The Multi-Use Recreation Centre is a major investment in the future of our community and our quality of life. White City's Town Centre Neighbourhood Plan would create a community hub for sports, recreation and culture. This is a huge opportunity to increase our quality of life, health and wellness and culture. It could also support economic development for our community and help realize a vibrant Town Centre, becoming the heart of our community. Community dialogue is needed to understand how much the community is willing to invest in the project through a variety of funding options including: user fees, fundraising and taxes.
Public Engagement is open from April 22, 2021 to May 20, 2021
Phased Approach to Development
We are currently focusing on Phase 1, Spectator and Community Arenas, and Phase 2, Fieldhouse. Based on the feasibility and business cases undertaken we know some phases of the centre will cost more to operate and build than others. The phasing of this project has been designed so revenue from early phases will be an important source of funding for later phases of the project.
We're looking forward to community feedback on the current draft schematic design, amenities and approaches to funding.
Where We Are At
Council and staff have worked to advance the Multi-Use Recreation Centre and are committed to listening to the insights and input of the community before making additional investments in the project. To date, the following work has been completed:
Stage 3, Public Engagement and Design Development, is now underway and we want to hear from the community and stakeholders about how the community wants to proceed with design development, funding and scheduling for the Multi-Use Recreation Centre.
Stage 3 - Public Engagement and Design Development
Stage 3 includes Public Engagement and Design Development.
Public Engagement, or public participation, can be any process that involves the public in problem solving or decision making and uses public input to make sustainable decisions. Public Engagement is a unique process, separate from communications or a communications strategy, that consists of a series of activities and actions over the lifespan of a project both to inform the public and gain input from them. The International Association of Public Participation (IAP2) has developed a method and model of public participation to be used when planning and conducting public engagement. Administration will work with to apply the IAP2 method to the Multi-Use Recreation Centre project to gather input and engage the public by:
informing the citizens about the work that council has undertaken to explore a Multi-Use Recreation Centre with a high school to determine how such a Centre could meet the needs of the community;
consulting with the citizens about the scope of the project, how it will meet the needs of user groups, the estimated cost of the current concept plan and funding required to begin construction of the Centre; and
engaging citizens to collectively determine next steps for the community.
Council has committed to sharing the details of the Centre and engaging the public before proceeding with the design development portion of Stage 3.
Design Development (Stage 3) collects the results from the schematic design stage and advances the design one step further. This stage involves finalizing the design and specifying such items as materials, window and door locations and general structural details. Design development yields a more detailed site plan as well as floor plans, elevations and section drawings with full dimensions, and further refines cost estimates.
Stage 2 - Master Construction Planning
With the Master Construction Planning Phase of the project being completed in October 2020 the Town is now moving forward with a public engagement process which will provide residents with much anticipated information on the progress of the Centre and how the Town will proceed. With a clear picture of the Multi-Use Recreation Centre we are now one step closer to securing a much-needed high school located in our community by providing an attractive, well-planned opportunity for the provincial government.
The two major components of the Master Construction Planning include the Schematic Design of the Centre and a Financial Analysis to determine affordability and tax implications:
Additional confidential & preliminary reports include:
- Preliminary Furniture Fixutre & Equipment Requirements
- Geotechnical Investigations
- Class C Cost Estimate
- Requirements Management Plan
- Operating Proformas
- Owner's Project Requirements
Stage 1 - Business Case and Fundraising Feasibility
In 2019, the Town engaged two firms to complete the Multi-Use Recreation Centre Business Case and Fundraising Feasiblity Study. The Business Case, completed by KPMG, objectives were to:
- Elaborate on the financial operating model that was developed in the feasibility study.
- Provide options for the organizational design and governance model.
- Confirm what strategic partnerships may exist.
- Analyze what options exist for delivering the construction project. Options included, traditional design/bid/build, design/build, construction management, design/build/operate, among other options.
- Refine the net present value financial model developed in the feasibility study.
- Work with sponsorship and fundraising consultants that will be procured directly by the town and surrounding area.
- Develop an economic impact analysis to confirm the potential economic impact on the town and surrounding area.
- Fully develop a business case that will be presented to Council for a decision to proceed with a project and, if so, under what delivery model.
- Ensure ongoing business case and business assurance during construction and management of the project.
Stage 0 - Feasibility Study
In October 2018, the Town of White City engaged Midgard Project Management and aodbt architecture + interior design to complete a Feasibility Study to determine the viability of a variety of indoor recreation components to be consolidated into one Centre.
The feasibility study process included:
- Information Gathering – Review of growth projections, community surveys, and stakeholder interviews to identify needs;
- Design Charette – Collaborative design session to identify priorities and community desire from key stakeholder groups;
- Conceptual Centre Design – Centre design and area allocation based on Town of White City (town) goals and stakeholder feedback;
- Capital Costing Analysis – Class D cost opinion development for each Centre component;
- Operational Costing Analysis – Analysis of potential revenues, expenditures, and cost recovery related to each Centre component. Projections are based on conservative estimates for rental revenue and rental hours to be utilized. aodbt conducted an analysis of similar facilities in other communities and researched the City of Regina rates as well as neighboring communities; and
- Reporting – Report findings and recommendations to move forward into the next phases of development.
Project Timeline & Reports to Council
April 6, 2021 - Multi-Use Recreation Centre Confidential Information Release *Confidential*
Resolution No. 096/21
THAT administration be authorized to release the following confidential Multi-Use Recreation Centre Stage 2 information on April 22, 2021:
1. Condensed Schematic Design Report
2. Summarized Financial Analysis
3. Proposed Land Location
February 8, 2021 - Multi-Use Recreation Centre Public Engagement Plan *Confidential*
Resolution No. 033/21
THAT the Community and Stakeholder Engagement and Communications Plan confidential report be accepted; and
THAT a sole-source contract with Delaney and Associates to provide public engagement and communications services for the Multi-Use Recreation Centre for a contract price of $72,415.00 be approved.
Resolution No. 391/20
THAT a contract with Delaney and Associates to provide public participation planning services for the Multi-Use Recreation Facility for a contract price of $9,550.00 be approved.
November 2, 2020 - Multi-Use Recreational Parcel Land Agreement *Confidential*
Resolution No. 317/20
THAT the Memorandum of Agreement between White City Investments Ltd and the Town of White City for the purchase of a 27.64 acre parcel and an option to purchase a second 22.20 acre parcel to accommodate a proposed Multi-Use Recreational Facility and High School be approved as presented; and
THAT the Mayor and Town Manager be hereby authorized to execute the Memorandum of Agreement and all necessary corporate actions to deliver the Agreement on behalf of the Town of White City.
November 2, 2020 - Multi-Use Recreation Centre Public Participation Strategy *Confidential*
Resolution No. 318/20
THAT the Multi-Use Recreation Facility Public Participation Strategy information report be accepted.
October 19, 2020 - Multi-Use Recreation Centre Stage 3 *Confidential*
Resolution No. 286/20
THAT administration prepare documents to execute an agreement related to the Multi-Use Recreation Facility
Resolution No. 287/20
THAT administration prepare documentation to approve Stage 3 of the Multi-Use Recreation Facility as amended to proceed with the development and execution of a public engagement strategy and the formation of a fundraising committee prior to proceeding the with second portion of Stage 3 including detailed design and additional design work.
October 3, 2020 - Stage 2 Reports and Documents Presented to Council *Confidential*
August 10, 2020 - Multi-Use Recreation Centre Progress Report *Confidential*
Resolution No. 217/20
THAT the Multi-Use Recreation Facility Activity Report be accepted.
July 27, 2020 - Multi-Use Recreation Centre Research *Confidential*
Resolution No. 204/20
THAT Confidential Council Decision Item 12-012 - Multi-Use Recreation Facility Research be tabled.
May 4, 2020 - Multi-Use Recreation Centre Schematic Design Contract *Confidential*
Resolution No. 127/20
THAT administration be authorized to execute contracts:
with aodbt architecture + design at a contract price of $424,000; and
with Nustadia Recreation Inc. at a contract price of $37,500
for a combined total of $461,500 for completion of pre-design and schematic design options for the Multi-Purpose Recreation Facility
April 6, 2020 - Multi-Use Recreation Facility
Resolution No. 096/20
THAT due to the unknown implications of COVID-19, administration enter contract negotiations with aodbt architecture + design for reduced scope design options for the Multi-Use Recreation Facility Phase I, consisting of two arenas, to be completed for a target date of September 2023.
March 23, 2019 – aodbt awarded Feasibility Study Contract
Resolution No. 086/20
THAT the Request for Proposals for the Multi-Use Recreation Facility Schematic Design be awarded to aodbt architecture+ design in the amount of $463,500.
October 7, 2019 – Council accepts Business Case and Fundraising Feasibility Study *Confidential*
Resolution No. 262/19
THAT the Multi-Use Recreation Facility Stage Plan 2 (Schematic Design) which includes:
i. The procurement of:
1. project management team;
2. design team;
3. requirements team;
4. geotechnical consultant;
5. commissioning consultant;
6. third party cost estimator;
7. finance and commercial advisor; and
8. fundraising consultant.
ii. To execute the following work:
1. requirements traceability;
2. fundraising campaign planning and execution for phase 1 of the project;
3. development of owner's project requirements (OPR) for commissioning;
4. geotechnical investigation;
5. cost estimation; and
6. the schematic design of the entire facility (phases 1, 2 and 3).
iii. For the delivery of:
1. geotechnical investigation report;
2. owner's project requirements (OPR) for commissioning;
4. schematic design of the entire facility (phases 1, 2 and 3);
5. requirement tracing documentation;
6. cost estimates;
7. fundraising campaign;
8. detailed stage plan for design and construction phase; and
9. business assurance, including finance readiness.
for an estimated cost of $1.70M be approved.
September 23, 2019 – Business Case and Fundraising Feasibility Presentations *Confidential*
Resolution No. 242/19
THAT the two confidential reports, being the Campaign Feasibility Study Report as prepared by DCG Philanthropic Services Inc. and the Multi-Use Recreation Facility Business Case Report as prepared by KPMG, be received.
Resolution No. 243/19
THAT further decisions related to the Multi-Use Recreation Facility be deferred to the October 07, 2019 Regular Council Meeting.
Resolution No. 165/19
THAT DCG Philanthropic Services be contracted to complete a Multi-Use Recreation Facility Fundraising Feasibility Study to form part of the Multi-Use Recreation Facility Business Case.
Resolution No. 122/19
THAT the Multi-Use Recreation Facility Feasibility Study completed by aodbt architecture+ interior design and dated March 22, 2019 be accepted.
Resolution No. 246/18
THAT the Request for Bid for the Joint-Use Recreation Facility Feasibility Study be awarded to aodbt architecture + design in the amount of $44,000.