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MultiUse Recreation Centre
About this Project

The Multi-Use Recreation Centre is a major investment in the future of our community and our quality of life. White City's Town Centre Neighbourhood Plan would create a community hub for sports, recreation and culture. This is a huge opportunity to increase our quality of life, health and wellness and culture. It could also support economic development for our community and help realize a vibrant Town Centre, becoming the heart of our community.

Phased Approach to Development

We are currently focusing on Phase 1, Spectator and Community Arenas, and Phase 2, Fieldhouse. Based on the feasibility and business cases undertaken we know some phases of the centre will cost more to operate and build than others. The phasing of this project has been designed so revenue from early phases will be an important source of funding for later phases of the project.

Where We Are At

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Council and staff have worked to advance the Multi-Use Recreation Centre and are committed to listening to the insights and input of the community before making additional investments in the project. To date, the following work has been completed:

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The Public Engagement portion of Stage 3 is now closed.  Council has heard from the community and will be considering all the feedback received in the Stage 3 Public Engagement in addition to the previous project work in deciding how to proceed with design development and further stages of the project.  

The Town of White Council approved the next stage of the proposed Multi-Use Recreation Centre at the July 12, 2021 regular meeting of council.  Stage 3 of the project will finalize the concept plans for Phase I and II, incorporate community feedback received during the public engagement held earlier this year and provide detailed design for Phases I and II of the project which currently includes two ice surfaces and community gathering spaces.

“White City is growing and the need for a recreation centre to serve as a place for youth, families and seniors in our community to come together is clear,” said Mayor Brian Fergusson. “What we heard from residents during public engagement was the need and desire for a year-round facility that will house a wide range of recreation opportunities for all demographics.  The Multi-Use Recreation Centre will be a major benefit to the health and wellness of all our residents, economic development in the Town Centre, and growth in our community.”

Stage 3 work includes finalizing the concept, amenities and detailed design development of Phases I and II. The detailed design work will build on the conceptual schematic design, further refine and advance design and provide general structural details for construction. This stage will produce more detailed site plans, floor plans, elevations and section drawings with full dimensions, and further refine cost estimates. Stage 3 is expected to be completed by February 2022 with an estimated budget of $1.18M.

“We’re adding additional concept exploration based on what we heard during our public engagement process,” said Jordan Wall, Project Sponsor. “We have an opportunity to incorporate feedback from the public, respond to changing market conditions, and investigate new opportunities to have this centre serve more members of the community in an impactful way.  At the conclusion of Stage 3 we will have a detailed design for Phases I and II, a strong business case, and solid footing to attract grant funding, sponsorship and fundraising opportunities.”

Work to complete concept finalization is expected to begin late summer 2021 and be presented to White City Council for review an approval by the end of 2021 - stay tuned for more details as they become available!

 

Project Work 

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Stage 3 - Design Development

Stage 3 includes Public Engagement and Design Development.

Stage 3 work includes finalizing the concept, amenities and detailed design development of Phases I and II. The detailed design work will build on the conceptual schematic design, further refine and advance design and provide general structural details for construction. This stage will produce more detailed site plans, floor plans, elevations and section drawings with full dimensions, and further refine cost estimates. Stage 3 is expected to be completed by February 2022 with an estimated budget of $1.18M.

Multi-Use Recreation Centre Stage 3 Design Development Plan.

Additional work scheduled for Stage 3 includes: geotechnical reports, development and commencement of a fundraising campaign, detailed stage planning, updated financial analysis, updated project board model, finalized governance model and additional legal and owner’s project requirements. Phase I of the project, with a current concept for two ice surfaces and community gathering spaces, has a projected completion date of Q3 2024.

 


Stage 3 - Public Engagement

Stage 3 includes Public Engagement and Design Development.

Public Engagement, or public participation, can be any process that involves the public in problem solving or decision making and uses public input to make sustainable decisions. Public Engagement is a unique process, separate from communications or a communications strategy, that consists of a series of activities and actions over the lifespan of a project both to inform the public and gain input from them. The International Association of Public Participation (IAP2) has developed a method and model of public participation to be used when planning and conducting public engagement. Administration will work with to apply the IAP2 method to the Multi-Use Recreation Centre project to gather input and engage the public by:

  • informing the citizens about the work that council has undertaken to explore a Multi-Use Recreation Centre with a high school to determine how such a Centre could meet the needs of the community;

  • consulting with the citizens about the scope of the project, how it will meet the needs of user groups, the estimated cost of the current concept plan and funding required to begin construction of the Centre; and

  • engaging citizens to collectively determine next steps for the community.

Public Engagement

The official Stage 3 Multi-Use Recreation Centre engagement process is now closed. Thank you to everyone who participated by visiting this site, taking the survey, attending a workshop and sharing your feedback. Your participation is appreciated, and your feedback is necessary to inform Council's decision on next steps.

From April 22 to May 20, community and stakeholder engagement occurred through surveys, workshops, stakeholder interviews, direct mailers, online informational videos, FAQ's and engagement through email and the project's community liaison. While the engagement for this Stage of the Multi-Use Recreation Centre is now closed, the community and its stakeholders will continue to have access to submit their comments to . Archived information, including videos and FAQ's, will continue to be made available on Engage White City.

Multi-Use Recreation Centre Stage 3 - Full Engagement Findings Report

MultiUse Recreation Centre

Multi-Use Recreation Centre Stage 3 - Summary PDF


Stage 2 - Master Construction Planning

With the Master Construction Planning Phase of the project being completed in October 2020 the Town is now moving forward with a public engagement process which will provide residents with much anticipated information on the progress of the Centre and how the Town will proceed.  With a clear picture of the Multi-Use Recreation Centre we are now one step closer to securing a much-needed high school located in our community by providing an attractive, well-planned opportunity for the provincial government.

The two major components of the Master Construction Planning include the Schematic Design of the Centre and a Financial Analysis to determine affordability and tax implications:

Schematic Design

Schematic Design Report

Appendix A - Concept Drawings

Appendix B - Building Systems

Appendix C - Schedule of Accommodation

Updated Site Plan

Financial Analysis

Financial Analysis Summary

 

Additional confidential & preliminary reports include:

  • Preliminary Furniture Fixutre & Equipment Requirements
  • Geotechnical Investigations
  • Class C Cost Estimate
  • Requirements Management Plan
  • Operating Proformas
  • Owner's Project Requirements

 

Stage 1 - Business Case and Fundraising Feasibility

In 2019, the Town engaged two firms to complete the Multi-Use Recreation Centre Business Case and Fundraising Feasiblity Study.  The Business Case, completed by KPMG, objectives were to:

  1. Elaborate on the financial operating model that was developed in the feasibility study.
  2. Provide options for the organizational design and governance model.
  3. Confirm what strategic partnerships may exist.
  4. Analyze what options exist for delivering the construction project. Options included, traditional design/bid/build, design/build, construction management, design/build/operate, among other options.
  5. Refine the net present value financial model developed in the feasibility study.
  6. Work with sponsorship and fundraising consultants that will be procured directly by the town and surrounding area.
  7. Develop an economic impact analysis to confirm the potential economic impact on the town and surrounding area.
  8. Fully develop a business case that will be presented to Council for a decision to proceed with a project and, if so, under what delivery model.
  9. Ensure ongoing business case and business assurance during construction and management of the project.

Click here to view the 2019 Business Case.


 

Stage 0 - Feasibility Study

In October 2018, the Town of White City engaged Midgard Project Management and aodbt architecture + interior design to complete a Feasibility Study to determine the viability of a variety of indoor recreation components to be consolidated into one Centre.

The feasibility study process included:

  1. Information Gathering – Review of growth projections, community surveys, and stakeholder interviews to identify needs;
  2. Design Charette – Collaborative design session to identify priorities and community desire from key stakeholder groups;
  3. Conceptual Centre Design – Centre design and area allocation based on Town of White City (town) goals and stakeholder feedback;
  4. Capital Costing Analysis – Class D cost opinion development for each Centre component;
  5. Operational Costing Analysis – Analysis of potential revenues, expenditures, and cost recovery related to each Centre component.  Projections are based on conservative estimates for rental revenue and rental hours to be utilized.  aodbt conducted an analysis of similar facilities in other communities and researched the City of Regina rates as well as neighboring communities; and
  6. Reporting – Report findings and recommendations to move forward into the next phases of development.

Click Here to View the 2018 Feasibility Study Report.

 


Project Timeline & Reports to Council

July 12, 2021 - Multi-Use Recreation Centre Stage 3 Report *Confidential*

THAT the Multi-Use Recreation Centre Stage 3 Design Development Plan, as attached to and forming part of these minutes, for an estimated cost of $1.18M be approved.

June 28, 2021 - Multi-Use Recreation Centre Stage 3 Report *Confidential*

Resolution No. 206/21

THAT the Multi-Use Recreation Centre Stage 3 Design Development Plan decision be deferred to the July 12, 2021 Regular Council Meeting;

THAT administration be authorized to release the following confidential Multi-Use Recreation Centre Stage 1 information:

Multi-Use Recreational Facility Business Case prepared by KPMG LLP.

THAT the Memorandum of Understanding between the Town of White City and the lead donor be approved by authorized the Mayor and Town Manager to execute the agreement.

June 14, 2021 - Multi-Use Recreation Centre Engagement Report

Resolution No. 190/21

THAT the Multi-Use Recreation Centre Stage 3 Engagement Findings Report be received.

April 6, 2021 - Multi-Use Recreation Centre Confidential Information Release *Confidential*

Resolution No. 096/21

THAT administration be authorized to release the following confidential Multi-Use Recreation Centre Stage 2 information on April 22, 2021:
1. Condensed Schematic Design Report
2. Summarized Financial Analysis
3. Proposed Land Location

February 8, 2021 - Multi-Use Recreation Centre Public Engagement Plan *Confidential*

Resolution No. 033/21

THAT the Community and Stakeholder Engagement and Communications Plan confidential report be accepted; and

THAT a sole-source contract with Delaney and Associates to provide public engagement and communications services for the Multi-Use Recreation Centre for a contract price of $72,415.00 be approved.

December 14, 2020 - Delaney & Associates contracted for Public Engagement Planning

Resolution No. 391/20

THAT a contract with Delaney and Associates to provide public participation planning services for the Multi-Use Recreation Facility for a contract price of $9,550.00 be approved.

November 2, 2020 - Multi-Use Recreational Parcel Land Agreement *Confidential*

Resolution No. 317/20

THAT the Memorandum of Agreement between White City Investments Ltd and the Town of White City for the purchase of a 27.64 acre parcel and an option to purchase a second 22.20 acre parcel to accommodate a proposed Multi-Use Recreational Facility and High School be approved as presented; and

THAT the Mayor and Town Manager be hereby authorized to execute the Memorandum of Agreement and all necessary corporate actions to deliver the Agreement on behalf of the Town of White City.

November 2, 2020 - Multi-Use Recreation Centre Public Participation Strategy *Confidential*

Resolution No. 318/20

THAT the Multi-Use Recreation Facility Public Participation Strategy information report be accepted.

October 19, 2020 - Multi-Use Recreation Centre Stage 3 *Confidential*

Resolution No. 286/20

THAT administration prepare documents to execute an agreement related to the Multi-Use Recreation Facility

Resolution No. 287/20

THAT administration prepare documentation to approve Stage 3 of the Multi-Use Recreation Facility as amended to proceed with the development and execution of a public engagement strategy and the formation of a fundraising committee prior to proceeding the with second portion of Stage 3 including detailed design and  additional design work.

October 3, 2020 - Stage 2 Reports and Documents Presented to Council *Confidential*

August 10, 2020 - Multi-Use Recreation Centre Progress Report *Confidential*

Resolution No. 217/20

THAT the Multi-Use Recreation Facility Activity Report be accepted.

July 27, 2020 - Multi-Use Recreation Centre Research *Confidential*

Resolution No. 204/20

THAT Confidential Council Decision Item 12-012 - Multi-Use Recreation Facility Research be tabled.

May 4, 2020 - Multi-Use Recreation Centre Schematic Design Contract *Confidential*

Resolution No. 127/20

THAT administration be authorized to execute contracts:

with aodbt architecture + design at a contract price of $424,000; and

with Nustadia Recreation Inc. at a contract price of $37,500

for a combined total of $461,500 for completion of pre-design and schematic design options for the Multi-Purpose Recreation Facility

April 6, 2020 - Multi-Use Recreation Facility

Resolution No. 096/20

THAT due to the unknown implications of COVID-19, administration enter contract negotiations with aodbt architecture + design for reduced scope design options for the Multi-Use Recreation Facility Phase I, consisting of two arenas, to be completed for a target date of September 2023.

March 23, 2019 – aodbt awarded Feasibility Study Contract 

Resolution No. 086/20

THAT the Request for Proposals for the Multi-Use Recreation Facility Schematic Design be awarded to aodbt architecture+ design in the amount of $463,500.

October 7, 2019 – Council accepts Business Case and Fundraising Feasibility Study *Confidential*

Resolution No. 262/19

THAT the Multi-Use Recreation Facility Stage Plan 2 (Schematic Design) which includes:

i. The procurement of:

1. project management team;
2. design team;
3. requirements team;
4. geotechnical consultant;
5. commissioning consultant;
6. third party cost estimator;
7. finance and commercial advisor; and
8. fundraising consultant.

ii. To execute the following work:

1. requirements traceability;
2. fundraising campaign planning and execution for phase 1 of the project;
3. development of owner's project requirements (OPR) for commissioning;
4. geotechnical investigation;
5. cost estimation; and
6. the schematic design of the entire facility (phases 1, 2 and 3).

iii. For the delivery of:

1. geotechnical investigation report;
2. owner's project requirements (OPR) for commissioning;
3. pre-design;
4. schematic design of the entire facility (phases 1, 2 and 3);
5. requirement tracing documentation;
6. cost estimates;
7. fundraising campaign;
8. detailed stage plan for design and construction phase; and
9. business assurance, including finance readiness.

for an estimated cost of $1.70M be approved.

September 23, 2019 – Business Case and Fundraising Feasibility Presentations *Confidential*

Resolution No. 242/19

THAT the two confidential reports, being the Campaign Feasibility Study Report as prepared by DCG Philanthropic Services Inc. and the Multi-Use Recreation Facility Business Case Report as prepared by KPMG, be received.

Resolution No. 243/19

THAT further decisions related to the Multi-Use Recreation Facility be deferred to the October 07, 2019 Regular Council Meeting.

June 17, 2019 – DCG contracted for Fundraising Feasibility

Resolution No. 165/19

THAT DCG Philanthropic Services be contracted to complete a Multi-Use Recreation Facility Fundraising Feasibility Study to form part of the Multi-Use Recreation Facility Business Case.

April 23, 2019 – Council accepts Feasibility Study

Resolution No. 122/19

THAT the Multi-Use Recreation Facility Feasibility Study completed by aodbt architecture+ interior design and dated March 22, 2019 be accepted.

March 25, 2019 – aodbt presents Feasibility Study

September 24, 2018 – RFP for Feasbility Study

Resolution No. 246/18

THAT the Request for Bid for the Joint-Use Recreation Facility Feasibility Study be awarded to aodbt architecture + design in the amount of $44,000.